BX2077 Project Management Assignments



Aligned subject learning outcomes

Appraise and demonstrate key concepts, processes & procedures of project
Analyse the influence of PMBOK with real applications of project management
Critically examine the benefits and limitations of implementing project
management theories in business

Assessment Task One forms the first part of the project teams’ tender report proposal, to be submitted in Assessment Task Two. Choose your team thoughtfully as project teams are to remain the same for BOTH Assessment Task One and Assessment Task Two. Project teams are to be of between three (3) and five (5) team members. NO changes in project team composition are permitted for Task Two. Choose wisely.

You belong to a company who specialises in Project Management with medium to large projects mainly operating in the corporate industry environment. Your company is located in a coastal region with renown beaches and tropical forest with diverse bird and animal wildlife. It has a large tourist population of over 1.5 million visitors through its local airport annually. At any one week approximately
100,000 150,000 tourists are in town. Other industries are agribusiness, forestry and mining (in order of economic size). However the largest employment and economic income to the area is from its tourism and hospitality industry. Due to economic downturn, profitable large projects in your region have been far and between in the corporate sector due to fiscal tightening.

The state government is 1 year from a general election and have started appropriating funds to regions for moderate to large infrastructure projects earmarked for after the election. The opposition party have also started campaigning on infrastructure renewal in a way to boost the states flagging economy and rising unemployment. Your region is a marginal seat and historically, whoever wins this area in an election has usually won the state election. Your company sees an opportunity here to enter into and gain a larger portion of government projects. Unfortunately, these are usually given to companies who have a historic record of working with different level of governments with projects.

The local council for this region is in election mode with the current incumbents fighting for reelection in a matter of weeks. To do so they have gained funding to redevelop the infrastructure and beautify regions where they have been neglected over the years. These projects are diverse but are in the public eye being foreshore redevelopment and beautification, sports centres and parks. As this council is advertising to the world their green philosophy due to importance of both the reef and Rain Forest and in aligning to expectations for this region in a boost to tourism and business, the council is actively seeking technological methods to respond to climate change, water runoff, soil degradation, carbon
reduction etc.

Again these projects align with large state and federal funding and brings attention form public eye both locally and internationally. The sort of project that puts a company in the public eye as well as gaining a government record of project management. The local government, the council, have based these
projects on their vision and strategic plans for 2020 as well as the council’s future corporate plan which were founded on resident groups surveys and communications.

The council’s projects have stated they would give preference to companies who are local and employ local people/contractors and firms, thus keeping the moneys in the local economy and boosting employability, who are aligned with latest ISO and PMI Project process and have a successful track record of delivering client outcomes. Your company is interested and see this as a chance to establish a profile in government projects so are keen to tender for projects that they believe will develop their portfolio in this area, create a public image and give a greater notoriety for when the State projects become available.
Your team has been given a project (Select one of the projects supplied) using the various plans and notices you are to analyse and dissect this project. Understand the needs and want of the client and give an overview of what the project is, what it involves what are the success criteria from client’s perspective. You are then to give a cursory view of its major possible stakeholders, the possible risks, its constraints and boundaries of this project. You are then to give why this project should be done from your company’s perspective and especially from client’s stakeholders perspective.

Your team will then to develop the project overview into an A3 poster coupled with a PowerPoint presentation and present at a meeting. The meeting must have an agenda, a chair of the meeting and should follow the procedure of an ethical business meeting. Presentation should contain no more than 6
slides (Agenda, Project Overview client’s perspective and need, preliminary scope, Stakeholders, Risk and why it must be done (What’s in it for us, the company) and conclude the meeting. You need to take minutes of your meeting.

This is the meeting to select which projects the company should do so you need to persuade with evidence and aligned to strategic direction of company. If successful this would then start off your selection and initiation to developing the tender report with everyone on the same page, understanding the rationale behind the project.

So, you ask, what is a One Page Project Overview (OPPO)? The idea here is to teach you a way of keeping things simple and focused in terms of conceptualising your teams proposed project. Using the material from the first five (5) weeks, each project team will create a One Page Project Overview
in the format of an A3 (or bigger) sized poster and present the poster in a project team meeting setting. All OPPO’s will be placed on the wall for all teams in that tutorial to view. Each OPPO presentation is be supported by a brief PowerPoint presentation consisting of 36 slides.
Presentations will be between 510 minutes depending on the number of groups in each tutorial.
The exact timing will be advised prior to week 6.
The OPPO is to include the following:
a. Justification for selecting the project why project is a ‘must do’
b. Client/s’ key success criteria & underpinning need for project
c. Stakeholder Analysis and outline communication plan
d. Preliminary project scope
e. Further details will be provided in class.
OPPO Presentation (Project Team)
a. In Week 5, each project team will conduct a formal project team meeting and present their OPPO. Each team member is required to attend and contribute to the meeting. The lecturer will ask the team two or three relevant questions about the OPPO.
b. Assessment marks will be awarded for:

i. quality of the OPPO poster, and
ii. conduct of team meeting & minutes taken
Please use the poster template available on LearnJCU.
Aligned subject learning  outcomes
Analyse the influence of PMBOK with real applications of project management
Develop experience in use of software & relevant project management tools to
real world problems
Apply project management techniques in solving real world problems
Assessment Task Two forms the second part of the project teams’ full project tender report.
In task one you delivered the client perspective, the project overview and the reason for this project to your team who will investigate and put together the preliminary tender. In this assessment task, you will take the OPPO and develop it into a preliminary project plan tender ready to submit to the overriding project selection and tendering team who will then compile and submit the tender in order to be in contention to win the project tender.
Relevant material developed for Assessment Task One is to be fully developed and incorporated into the submission of this report.
NO changes in project team composition are permitted for Assessment Task Two.

1. Meredith et.al. (2014) describe projects as ‘unique, have a specific deliverable, and have a specific due date’ (p. 2). Well, it is a bit more than that in practice. Basically, everything you know about how to a project plan will be demonstrated.
We will allow you no more than 20 pages, not including a onepage executive summary and appendices.
2. The full project plan is to include the following:
a. From Assessment One:
i. Justification for selecting the project why project is a ‘must do’
ii. Client/s’ key success criteria and constraints
iii. Complete Stakeholder Analysis and outline communication plan
iv. Complete Project scope
b. WBS for all activities MS Project software
c. Gantt chart with resource assignments MS Project software
d. Project costs MS Project software
e. Network diagram and Critical path excel spreadsheet
f. Planned Budget
g. Risk Register, including:
i. Risk identification and potential causes and response to each
ii. Project success measure and at least three major risks for each success measure
iii. Develop a contingency plan for one major risk in (ii) above. Is it an avoidance, mitigation or both plan?
h. Determine activities, suppliers or services to be contracted out.
i. Determine criteria for selecting suppliers to the project
j. Determine and justify the type of project contract
k. Justification of Organisational Capacity to undertake the project
l. Create a SIPOC for the project
m. Finalisation
n. Create an agenda for a kickoff meeting

3. The full project plan is to consist of:
Title page
Executive Summary
Table of contents
Project Proposal no more than 20 pages (incorporating Assessment Task One material)
Reference List
The page count does NOT include the following title page, onepage executive summary, table of
contents and appendices. (As per template provided in learnjcu)
Aligned subject learning outcomes
Apply project management techniques in solving real world problems
Appraise and demonstrate key concepts, processes & procedures of project
Apply project management techniques in solving real world problems
This assessment will involve answering questions based on a case study, (provided in week ten). A formulae sheet will be provided to assist in completing answers that require numeric calculations.
Material to be covered will be drawn from throughout the subject content, (weeks 110). A briefing will
be held during week ten’s workshop.